Governance Framework of ASIACOM Group
ASIACOM Group operates across Hong Kong, Japan, Taiwan and the Philippines. To maintain consistency, transparency and trust with banks, authorities and partners, governance is centralized under Tokyo HQ (Japan Desk), while Hong Kong functions as the frontline commercial hub.
This page outlines how Tokyo HQ supervises all Desks, how roles are divided, and which basic rules apply group-wide, including AML-based principles that exclude sanctioned countries, illegal cargo and suspicious transactions.
Fundamental Governance Principles
The ASIACOM Group adopts the following high-level principles for governance:
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Central oversight by Tokyo HQ
Tokyo HQ sets group-wide governance, risk and compliance standards, manages AI and documentation rules, and ensures that AML considerations are embedded into key workflows. -
Hong Kong as frontline commercial hub
Hong Kong Desk leads day-to-day trade execution and documentation, operating under the policies issued by Tokyo HQ and in line with Hong Kong regulations. -
Strict exclusion of high-risk activities
The Group does not conduct business involving sanctioned or high-risk countries (such as North Korea and Iran), illegal or restricted goods, or transactions that raise AML concerns. -
Transparency and accountability
Clear workflows, documented approvals and cross-border visibility support reliable decision-making and external accountability.
Roles within the Group
While all Desks share the same Group Governance Policy, each location has a clearly defined role:
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Hong Kong Desk – Frontline Operations
Executes trade transactions, coordinates with customers, prepares and handles shipping and banking documents, and performs KYC/KYB checks in accordance with Group standards and Hong Kong law. -
Taiwan Desk – Support & Liaison
Manages communication with Taiwanese partners, supports documentation and coordination, and operates under Group policies while complying with Taiwan regulations. -
Philippine Desk – Support & Liaison
Handles local communication and support for Philippine-related business, following Group policies and Philippine laws and regulations. -
Japan Desk (Tokyo HQ) – Governance & AI Center
Serves as the central hub for governance, legal supervision, AI management, internal audits, policy creation and cross-Desk coordination.
Internal Controls, AI Governance and Updates
Under Tokyo HQ, ASIACOM maintains internal controls that include standardized approval flows, AI-assisted document checks, segregation of duties, and electronic audit trails for major decisions and cross-border transactions.
AI systems (including the Group AI assistant “Ive”) are centrally managed by Tokyo HQ, using trusted non-Chinese providers and clear internal usage rules. AI is used to support governance and compliance, but final responsibility and judgement remain with human decision-makers.
The Group Governance framework is reviewed at least annually, or earlier if AML, AI or other key regulations change. All updates are issued from Tokyo HQ and applied consistently across Hong Kong, Taiwan and the Philippines.